Pre-hearing meetings are informal meetings which the Council is holding before the official hearing of submissions on a notified ‘proposed plan’. They aim to clarify, mediate or resolve any issues raised.
Pre-hearing meetings are being held in order to:
Pre-hearing meetings can be useful to help:
A number of parties normally attend a pre-hearing meeting including:
Before the meeting you should
The independent facilitator, who will mediate the discussion, will run the meeting. Generally there will be an agenda outlining the issues raised through the submission process. The facilitator will then give the opportunity for everyone, both submitters and Council representatives, to have a say.
Notes will be taken at the meeting recording any resolutions or decisions that have been reached between some or all of the parties.
After the pre-hearing meeting the facilitator will prepare a report identifying matters which were agreed upon between the Council and submitters during the meeting. This report will then be circulated to the people who attended the meeting and will also be presented to the decision makers at the formal hearing.
It is your choice to attend a pre-hearing meeting. If you do not attend, your submission will still stand and you will still be able to attend any formal hearing if you choose to. However, remember this is the only informal opportunity to share your concerns and discuss outcomes (this is not possible at the formal hearing stage).
No. You and your concerns will be treated with respect, and the neutral facilitator will ensure you are able to take part without feeling pressured.
If you require any further information about anything outlined above or if you have submitted to the Proposed One Plan and would like the opportunity to meet with us prior to the hearings please do not hesitate to contact a member of the One Plan team on 0508 800 800